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INVITATION TO TENDER
The Ministry of Gender and Youth, Sports and Recreation (MGYSR)
Invites tenders from registered construction companies for
the following works at the Mafeteng Stadium in Mafeteng
District;
Tender Number:
Description:
Item 1 a) “Removal of old grass and construction (planting)
of high quality grass
(natural grass/turf) on the soccer field at Mafeteng
Stadium”
b) Installation of Automated Irrigation System for the
soccer field
Item 2 Installation of Player Lockers and Benches for two
Dressing Rooms
Item 3 Supply of quality Soccer Posts and Nets
Item 4 Repairs and maintenance of Electricity for the entire
stadium facility
Statement of Requirements:
1. Each tenderer or bidder is expected to attend or send a
representative of their company for a
Compulsory site inspection at (Venue) Mafeteng Stadium as
indicated below;
Date Day Time Activity
May 7, 2012
Monday
10:00 a.m.
7) Arrival of Bidders or
Representatives
8) Registration
9) Site Tour
Please Note: All prospective bidders or representatives must
(are expected) to register.
2. Provide evidence of their company’s financial capability
to fulfill contractual obligations
3. Submit a Tender Security for M5000.00 per item selected
or tendered (returnable once the contract
is signed with the approved bidder)
4. Submit proof or evidence that a Performance Guarantee of
between 1 to 2 per cent (2 %) of their
tender price as required under Public Procurement
Regulations 2007 Section 41 will be provided
6. Submit and complete all relevant documents as stated
under mandatory documents
7. Submission of details of contracts of similar nature
carried out satisfactorily over the last 2 years
8. Details of the tender’s proposed arrangements for
sub-contracting and for managing those sub-
contractors and must include quality control measures to be
carried out directly or under sub-
contracting.
Mandatory Requirements
6. Bid / Tender Response Form Completed and signed
(obtainable at the Ministry)
7. Completed and Signed Certificate of Bona-fide Tendering
8. Certified (at source) copy of valid Tax Clearance
Certificate.
9. Certified (at source) copy of relevant Traders Licence
10. Certified (at source) copy of Valid Construction
Certificate
BID DOCUMENTS
Tender/Bid Documents and detailed specifications are
obtainable at a non-refundable fee of M300.00 for each item.
Please pay at the Main Accounts office D336 and bring
receipt to the Procurement Unit Room D330. Tender Documents
will be issued (once a Government Receipt is produced as
proof of purchase of documents by the prospective tenderer
or bidder) during office hours between 9:00 a.m. and 3:30
p.m. from May 10, 2012 To June 11, 2012 on the address
below;
CONTACT DETAILS
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Postal Address:
Ministry
of Gender and Youth,
Sports and Recreation Phase 1,
P. O. Box 729,
Maseru 100, Lesotho |
Physical Address:
3RD Floor
of Postal Services Building,
Kingsway Road and Corner Palace Road
Maseru, Lesotho |
Contact Details
Tel:
00266-22-316770/ 314763
Fax: 00266-22-310506
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SUBMISSION
All Tenderers / Bidders must deposit their original tenders
/ bid documents in the tender box situated at the foyer of
offices of the Ministry of Gender and Youth, Sports and
Recreation, 3rd Floor, Postal Services Building Phase I,
Maseru 100, Lesotho, Southern Africa.
OR
All tenders/bids send by send through courier services must
be posted into the Tender Box by the representative of the
tenderer / bidder.
Please Note: Whatever method of submission selected, it is
the responsibility of the tenderer / bidder to ensure that
documents reach the Authority not later than the date and
time specified for return in this Invitation to Tender..
Tenders / Bids must be in sealed envelopes bearing no
identification of tenderers / bidders and must be clearly
marked “Removal of old grass and construction (planting)
of high quality grass (natural turf) at the soccer field in
Mafeteng Stadium”
” and must be addressed to The Secretary to the Tender
Panel, Ministry of Gender and Youth, Sports and Recreation,
P. O. Box 729, Maseru 100, Lesotho. The item tendered for
must also be indicated on the Envelope. All tenders/bids
must be received on or before June 12, 2012 at or before
12:00 Noon.
PUBLIC OPENING OF TENDERS
All Tenders/ Bids will be opened on the same day in the
presence of tenderers / bidders or their representatives who
may choose to attend the proceedings at 14:30 hours (2:30
p.m.) June 12, 2012 at the Ministry’s Boardroom D365
situated on the 3rd floor of Postal Services Building,
Maseru.
The Government of Lesotho grants a margin of preference
(Please see Public Procurement Regulations 2007 Section 12
(1) and (2)
A Foreign body or entity is entitled to participate in the
tender process.
Tenderers / bidders should include all related costs where
applicable including VAT.
Evaluation Criteria
5. Mandatory Requirements Adherence
6. Most economically advantageous tender or bid.
7. Experience (experience in similar works)
8. Margin of preference.
Acceptance of any tender or bid may not be based on the
lowest price but shall be based on value for money.
The Tender Panel of MGYSR reserves the right to accept or
reject all or any tender / bid.
Disclaimer
Information contained in this invitation to tender is deemed
correct at the time of issue to print media, however, the
Ministry cannot be held liable for errors that may arise
after the contents have been handed over to print media for
publication of this advert. It remains the responsibility of
the reader to request clarifications wherever it is
necessary.
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