INVITATION FOR SUBMISSION OF BIDS FOR REBURBISHMENT OF THE NATIONAL ABBATOIR AND FEETLOT
AND SERVICE PROVIDER

1. General Background

1.1. The Government of Lesotho (GOL) has approved Meraka Lesotho (Pty) Ltd to lease and operate of the Abattoir and Feedlot Complex in 2005, since 2005 results have been limited due to a number of financial constraints that Meraka have struggled to contend with. Efforts to secure a strategic and technical partner have proved unsuccessful so far. Despite efforts made by Meraka to invest in the refurbishment the money that they have been able to secure to this effect has not been able to complete even a third of the work required and clearly this work needs to be completed in full if Meraka are to fully support the Lesotho Market.

1.2 Consultant is required to assist Government of Lesotho in identifying and selecting a construction company to fully refurbish the Abattoir and Feedlot so that it can be fully operational.

Government has now taken a decision to refurbish the property so that it can be handed over for lease in a ready-to-operate state.

2. Terms of Reference

2.1 The services of the Consultancy Firm are required to:

1. To advise GOL on all aspects of procurement Abattoir and Feedlot refurbishment and equipment improvements on the current structure.
2. To prepare the necessary documents for procurement of Abattoir and Feedlot refurbishment services; and
3. To advise and assist the Government in the evaluation of bids and negotiation with a preferred bidder.

3. Tasks
Phase I: Preparation of Transaction Documents
 

1. Review existing relevant information including study reports and any other relevant material which may be helpful to improve on the current Abattoir and Feedlot;
2. Collect any other information from relevant stakeholders which will assist in achieving the above objectives;
3. Define performance indicators and service level agreements that will assist GOL to monitor the contract performance and measure the level of service provided by the Contractor(s).
    

Phase II: Preparation and Issuance of Tender Documents
 

1. Prepare tender documents and all the necessary transaction documents for procurement of the Service Provider;
2. Assist in the issuance of tender documents;
    

Phase III: Selection and Evaluation Process
 

1. Assist in conducting the tender process;
2. Advice in the evaluation;
3. Advice in the negotiations with the preferred bidder and the drafting of the contract.
    

Phase IV: Project Management

1. Supervise the design and implementation and commissioning of the whole refurbishment project.

4. Reporting Arrangement/ Deliverables

4.1 The Consultancy firm will report to the Principal Secretary of the Ministry of Finance and Development Planning in the first instance and to the Chief Executive for Private Sector Development and Financial Affairs for monitoring and implementation of the assignment.

4.2 The Consultancy Firm will be expected to submit the following reports to the Chief Executive for Private Sector Development and Financial Affairs:-

1. An inception report after 2 weeks of commencement of the services, reflecting views on the TOR, approach to the assignment, and work plan,
2. Initial draft of the proposed work as per Phase I above after 6 weeks of commencement of the services;
3. Reports based on tasks as reflected on Phase II above, which will reflect transaction documents, and tender rules (documents);
4. Reports based on the task reflected on Phase III and IV above which will also include recommendation leasing rates of both complexes following refurbishment and
5. A final Report at the end of the consultancy assignment to the above indicated offices.

5. Qualifications and Experience

5.1 The GOL, now invites interested Bidders (an Individual or firm) to submit their proposals to provide the required services for the aforementioned assignment.

5.2 The Bidders/Service Providers should have technical skills in General Abattoir processes, Abattoir slaughtering processes, Abattoir supervision, meat examination, Abattoir/Feedlot designs/ layout, operations, environmental standards and control and financial expertise. Interested bidders must provide the following technical information:

• Profile of the Individual, firm etc.;
• Qualifications of individual personnel proposed to implement the assignment;
• Proposed positions and duties of individual personnel;
• Curriculum Vitae of proposed individual personnel ;

5.3 Each CV should be originally signed and certified by the individual as to its truth and validity and should be dated. The following certification may be used: “I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience. I understand that any wilful misstatement contained herein may lead to my company’s disqualification (or dismissal, if already engaged)”.

5.4 In addition to technical proposal, interested bidders must submit a separate financial proposal reflecting the cost of undertaking the assignment (fee structure).

6. Evaluation Criteria:

6.1 The bidders shall be selected through assessment of their relevant experience, and qualifications of individual personnel; proposed timeframe to undertake the assignment, cost of the assignment, among others.

6.2 The best qualified bidder shall be invited for contract negotiations. Should negotiations fail with the first ranked bidder, the next ranked bidder may be invited for negotiations. The Government reserves the right to reject all the submissions if found non-responsive.
6.3 Any local bidder should attach the latest Lesotho Tax Clearance Certificate to the bid. Any person/entity that has been blacklisted from participation in procurements funded with The World Bank assistance, including under any existing anti-terrorist policies and those convicted of fraud and other criminal activities are excluded from participating in this procurement.

6.4 Interested consultants may obtain further details and clarifications at address quoted below.

6.5 Bids must be submitted in two separate envelopes clearly labeled Technical Proposal and Financial Proposal contained in one big envelop marked “Procurement of Consultancy Services for Abbatoir and Feedlot Refurbishment Service Provider”, on or before 06 June 2008. 12.00 am and opening 14.00 pm same day.
 
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